Yacht Administrator

Hill Robinson is a superyacht management company offering yacht management, new build and refit project management, charter management, crew placement and payroll. It is looking for a Yacht Administrator to join its Yacht Operations Department in Antibes, working closely with the Yacht Managers.

The role:

• Assist the Yacht Managers with queries and requests, and support other work groups and reception cover when needed
• Keep records for the yachts managed, including yacht and yard visits and owner meetings, and help prepare owner reports
• Keep Yacht Information Sheets and the company calendar up to date
• Provide accounting support, help prepare budgets and assist with insurance renewals and quote comparisons
• Arrange travel and visas for team members and handle expense sheets
• Collect and check crew certificates, carry out background checks and arrange crew visas
• Process Flag State Dispensation and Seaman's Discharge Book applications
• Help draft employment offers, contracts, termination letters, sea service testimonials and crew insurance claims

• Full command of English, written and spoken
• Working knowledge of French, with spoken French essential
• Ability to work with Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Ability to work under pressure and juggle priorities
• Accuracy and attention to detail
• Knowledge of the yachting industry is an advantage